The admin assistant a one-person trade can finally afford —
£5/mo, runs from your phone.
If you were running a small firm you would hire a part-time admin. As a sole trader you can not afford one. Quick Lead does the admin assistant job for £5 a month.
AI reads your job emails. A booking link takes the call for you. Invoices and payment chasers go from the van. Every cert is filed against the property — like a wall planner, receptionist, bookkeeper and filing cabinet, in your pocket.
No PC. No office. No employees needed. Cancel in two taps.
The jobs your missing admin would do, done by your phone
Three things a part-time admin would handle if you could afford one. Quick Lead does them from your phone for less than the price of a coffee a week.
Opens your post
You get your own dedicated address — yourname
Takes the booking
Send customers your personal booking link — app.quicklead.app/book.html?ref=YOU — and they fill in their own name, address and job description. Lands in your inbox as a confirmed booking. You never had to pick up the phone.
Sends the invoice — and the reminder
Tap the job, tap Invoice, the PDF goes out by email. WhatsApp or SMS the customer the payment reminder from the same job card. Every cert is filed against the property in your address book for next year.
Six things a part-time admin would do — six things Quick Lead actually ships
No invented features. Every line below is something a sole trader paid an admin to do. Quick Lead does each one from your phone.
1. Opens the post (AI inbox)
Customer emails land at [email protected]. Claude Sonnet reads each one and extracts contact name, address, phone, job type, urgency and any dates mentioned. Generic across all trades — not trade-specific.
2. Answers the phone (booking link)
Your personal URL — app.quicklead.app/book.html?ref=YOU — drops in your WhatsApp profile or text replies. The customer types their own details. Lands in your inbox as a confirmed booking.
3. Sends the invoice (and chases)
Single-job PDF invoice with line-by-line totals and optional VAT, generated from the job card. WhatsApp and SMS the customer the payment reminder from the same screen. Send when you decide — no surprise auto-emails.
4. Keeps the diary (calendar)
Built-in job calendar that survives the loss of your phone — every job is in Firestore, not just your handset. No PPM auto-recurrence engine, just a reliable diary your data lives in.
5. Files every cert (by property)
The Properties module groups jobs by agent → property → history. Every CP12, EICR, EIC, MWC, FADS, FDC, VIS and WCC is filed against the address. CP12 (12-month) and EICR (60-month) get an in-app reminder banner — you set the date manually, no auto-email to customers.
6. Picks up the messages (WhatsApp + SMS)
Send WhatsApp or SMS straight from the job card. Confirm the slot, ETA, payment reminder, follow-up — without leaving the app or saving the customer's number to your phone.
Runs on the phone you've already got
PWA — installs from any browser. No app store, no PC, no laptop. Works on any iPhone or Android from the last 5 years. Offline-capable: still reads cached jobs when signal drops.
Built by a sole trader himself
Made by a Gas Safe registered and NICEIC approved engineer who ran as a sole trader and got sick of doing paperwork at 10pm. Every feature is in there because he needed it on his own jobs.
Sole trader, but you're mostly one trade?
Every page below explains the parts of Quick Lead that matter most to that trade — the same app underneath.
Gas & Heating Engineers
Photograph the boiler data plate, AI fills the CP12 appliance row. Gas Safe-built, with CP12 issued daily by the founder.
Electricians
Scan Board: photograph the consumer unit, AI extracts every circuit and auto-fills the EICR. Plus EIC, MWC, EDN, VIS.
Plumbers
WCC (Work Completion Certificate) for plumbing jobs — the generic completion cert plumbers never had. Quote, invoice and book from the van.
Property Maintenance
Multi-trade jobs across carpentry, painting, roofing, repairs. WCC for every completion, photos before/after, properties module groups by agent.
A one-person operation, no office, no PC, no employees
If any of this sounds like your week, Quick Lead is built for you.
You're the engineer
You're on the tools all day. There is no one else doing your paperwork, taking your bookings, or chasing payments while you work.
Your phone is your office
No desk, no laptop, no separate office at home. Whatever software you pick has to live on your phone or it won't get used.
£25–£40/mo is too much
Every "trade app" you've looked at is priced for a 10-engineer firm. As a one-person trade, you can't justify the spend on something that's mostly admin overhead.
You do paperwork after 9pm
Job emails, invoices, certs and the diary all happen in the evening because the day is for work. Quick Lead's whole point is to take that hour back.
Sole trader, 10+ years on the tools
"If I'd been running a small firm I'd have hired a part-time admin. As a sole trader I couldn't afford one. So I built one for £5 a month."
I'm Gas Safe registered and NICEIC approved — I personally issue CP12 and EICR every week. I was running as a sole trader, doing job emails, invoices and certs from my phone after 9pm because that's when the day finally stopped.
Every "trade app" I looked at was £25 to £40 a month and built for firms with 10 engineers. The bits I actually needed — read my post, take my bookings, send my invoices, file my certs against the property — none of them did the simple stuff at a sole-trader price. So I built Quick Lead for myself, then realised every one-person trade I knew had the same problem.
If you're a one-person operation, Quick Lead is the admin assistant you can finally afford.
From £5/mo — all plans include every feature during beta
14-day free trial first. No card to start. Every signed-in user gets the full app during beta — pricing tiers exist but features are not locked yet. See /pricing for the current state.
The entry price — what a sole trader can actually afford.
- Dedicated job inbox + AI parsing
- Booking link + calendar
- Invoices + WhatsApp / SMS
- Trade certificates (see Pro card)
For sole traders who quote, book and cert daily.
- Everything Starter has
- Trade certificates — gas (CP12), electrical (EICR, EIC, MWC), fire (FADS, FDC), and the generic Work Completion Certificate (WCC) for unregulated trades
- Properties module + cert filing by address
- Route planner
Top tier — same feature set during beta.
- Everything Pro has
- Priority support
- Automatic job data backup
- Founder-tier roadmap input
No credit card to start. Cancel in two taps. Compare all plans →
Sole-trader questions
The stuff one-man bands actually ask before they sign up.
https://app.quicklead.app/book.html?ref=YOURREF — that you send by text or stick in your WhatsApp profile. The customer fills in their own name, address, phone and job description and it lands in your inbox as a confirmed booking. You never had to pick up the phone.