🔧 Built by a UK Gas Safe registered & NICEIC engineer

Send your lead emails to Quick Lead automatically —
Gmail & Outlook, step by step.

One five-minute setup and every Checkatrade, MyBuilder, Rated People, Bark or letting-agent lead email forwards itself to your dedicated yourname@mail.quicklead.app address — where the AI turns it into a job card you confirm with one tap.

Exact clicks for the current Gmail and Outlook, checked July 2026 against Google's and Microsoft's own support docs. Only your lead emails forward — not your whole inbox.

Menus move — if yours looks different, email [email protected] and the engineer who built it will sort you out.

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~5 mins One-time setup, then it's automatic
3 ways Pick the one that suits you
1 tap Lead email → confirmed job card
Only lead emails forward — filter by sender
Steps checked July 2026 against official docs
Forwarded emails parse fine — body + PDFs
Works with Gmail, Outlook and the rest
Zero-setup option if you'd rather not touch settings
Pick your setup

Three ways to get lead emails into Quick Lead

All three end the same way: the lead email arrives at your dedicated yourname@mail.quicklead.app address, the AI parses it into a draft job card, and you confirm with one tap. Pick whichever suits how you work.

Give platforms your Quick Lead address

Zero setup in your email. Many lead platforms let you change the email address they send lead notifications to — set it to your Quick Lead address in the platform's account settings and there's nothing to forward. Letting agents and property managers can simply be given the address to send jobs to directly.

Set up an auto-forward rule

The best of both. Leads keep landing in your normal inbox and a copy forwards itself to Quick Lead automatically — filtered by sender, so nothing else forwards. One-time setup, about five minutes. Jump to the Gmail steps or the Outlook steps.

Forward leads by hand

Zero setup, works right now. Open the lead email, press Forward, send it to your Quick Lead address. The AI parses a hand-forwarded email exactly the same as an automatic one. Perfect for trying Quick Lead on today's leads during the free trial before you commit to a rule.

Gmail

Gmail: auto-forward only your lead emails — 8 steps

Two parts: first add and verify your Quick Lead address as a forwarding address, then create a filter so only lead emails forward. Steps checked July 2026 against Google's official support guidance — menus move; if yours looks different, email [email protected].

Part A — add and verify the forwarding address

  1. On a computer, open Gmail and click the Settings gear in the top right, then click See all settings.
    Search mail ⚙ Quick settings See all settings
    Illustration — Gmail's real screen may differ slightly.
  2. Along the top of the settings page, click the Forwarding and POP/IMAP tab.
    General Labels Inbox Accounts Filters Forwarding and POP/IMAP Forwarding: Add a forwarding address
    Illustration — Gmail's real screen may differ slightly.
  3. Click Add a forwarding address, type your dedicated yourname@mail.quicklead.app address, then click Next → Proceed → OK.
  4. Gmail now sends a verification email to that address. Open the Quick Lead app — your Quick Lead address is a real inbox, so the email from the Gmail team lands in your app inbox like any other message, and you can read it right there.
  5. Click the verification link in that email — or copy the confirmation code, go back to Gmail's Forwarding and POP/IMAP tab, paste the code into the verification box and click Verify. Then refresh the settings page in your browser.

Part B — filter so ONLY lead emails forward

  1. Don't switch on “Forward a copy of incoming mail to” — that forwards everything in your inbox. Instead, click Gmail's search box at the top, then click Show search options (the sliders icon). In the From field, enter the lead platform's sending address — check the From line on your last lead email to get it exactly right.
  2. Click Create filter at the bottom of the panel, tick Forward it to: and choose your Quick Lead address from the dropdown, then click Create filter to save.
    From the platform's sending address Forward it to: yourname@mail.quicklead.app Create filter
    Illustration — Gmail's real screen may differ slightly. Only emails from that sender forward.
  3. Test it. The next lead email will forward itself and appear in Quick Lead as a draft job card for you to confirm. Get leads from more than one platform? Repeat Part B for each sender — or put both addresses in the From field separated by OR.
Rather not touch settings at all? Manual forwarding always works: open the lead email, press Forward, send it to your Quick Lead address. Zero setup — the AI parses it just the same. It's a fine way to try the app on real leads before setting up the rule.
Outlook

Outlook: forward lead emails with a rule — 6 steps

These steps cover Outlook on the web and the new Outlook for Windows — the path is the same in both. Checked July 2026 against Microsoft's official support guidance; if your Outlook looks different, email [email protected].

  1. Open Outlook and click the Settings gear, then go to Mail → Rules.
  2. Click Add new rule and give it a name you'll recognise — e.g. “Leads to Quick Lead”.
  3. Under Add a condition, choose From and enter the lead platform's sending address — check the From line on your last lead email to get it exactly right.
  4. Under Add an action, choose Forward to and enter your dedicated yourname@mail.quicklead.app address.
    Mail Rules Junk email Sync email + Add new rule Leads to Quick Lead CONDITION From: the platform's sending address ACTION Forward to: yourname@mail.quicklead.app Save
    Illustration — Outlook's real screen may differ slightly.
  5. Click Save. The rule is live immediately — no verification step needed on Outlook's side.
  6. Test it. The next matching lead email forwards itself and appears in Quick Lead as a draft job card. More than one platform? Add another From condition to the same rule, or create a second rule.
Forward vs redirect, briefly: Outlook also offers a Redirect to action. “Forward to” wraps the original message inside a new one from you; “Redirect to” passes it on still appearing to come from the original sender. Either works — Quick Lead's AI reads the full body of forwarded emails, including the forwarded content, so plain Forward to is the simple choice. Skip “Forward as attachment” and keep the lead in the body of the email.
Honest note

Checked against the official docs — and dated

These steps were verified in July 2026 against Google's Gmail support documentation and Microsoft's Outlook support documentation. Google and Microsoft move their menus without asking us, so if what you see doesn't match, search your email settings for “Forwarding” or “Rules” — or email [email protected] and the Gas Safe & NICEIC engineer who built Quick Lead will walk you through it himself.

Jon
Gas Safe & NICEIC
registered engineer
🔥 Gas Safe registered ⚡ NICEIC approved 📱 Built this app himself
"A lead email is worth nothing until it's a booked job. I built Quick Lead because mine were dying in my inbox while I was under a floor."

The routine every trade knows: you finish a job at six, sit in the van, and there are five enquiries waiting. Copy the name into notes, the number into your phone, the address into the sat-nav, type a reply with your thumbs, repeat. By the third one you're skimming — and the skimmed ones are the leads you lose.

I'm Gas Safe registered and NICEIC approved, and I chase the same enquiries you do. Quick Lead exists so the reading, copying and retyping happens before you even open the email — the AI builds the job card, you make the decisions. It works on the email itself, so it doesn't matter which platform sent it.

Set the forwarding rule up once, tonight, with the steps above — and from tomorrow every lead arrives already parsed, waiting for one tap.

Pricing

Simple, honest pricing for managing your leads

14-day free trial of Pro features, no card. Then Starter £5/mo, Pro £10/mo and Elite £15/mo — see /pricing for the source of truth.

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£5 / month

14-day free trial of Pro features, no card. Then Starter £5/mo, Pro £10/mo or Elite £15/mo — AI lead inbox, calendar with route view, quotes, invoicing, booking link.

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Troubleshooting

Forwarding questions, answered honestly

The snags people actually hit — and the straight answers.

In Quick Lead. When you add yourname@mail.quicklead.app as a forwarding address, Gmail emails a confirmation message to that address — and because it's a real inbox, it lands in your Quick Lead app like any other email. Open the app inbox, find the message from the Gmail team, and click the verification link in it — or copy the confirmation code, go back to Gmail's Forwarding and POP/IMAP tab, paste it into the verification box and click Verify. Then carry on with the filter steps.
Not if you follow this guide. In Gmail, skip the "Forward a copy of incoming mail to" switch — that forwards everything — and use a filter instead: From = the lead platform's sending address, action = "Forward it to". In Outlook, the rule only fires when its From condition matches. Only lead emails forward; the rest of your inbox stays exactly where it is.
No. A forwarded email wraps the original message inside the new one, and the AI reads the full body — including the forwarded content — plus up to 3 PDF attachments. Whether the lead email arrives directly, forwarded by a rule or forwarded by hand, it gets parsed into the same draft job card for you to check and confirm.
Check the From address on your last lead email — that is always right, and platforms occasionally change their sending addresses, so we won't print a list here that could go stale. Open your most recent lead notification, look at the From line and copy that exact address into the Gmail filter or Outlook rule. If a platform uses more than one sending address, add each one — in Gmail put "address1 OR address2" in the From field; in Outlook add another From condition or a second rule.
Either works with Quick Lead. "Forward to" wraps the original message inside a new one that appears to come from you; "Redirect to" passes the message on so it still appears to come from the original sender. Quick Lead's AI reads forwarded bodies fine, so the plain "Forward to" action is the simple choice. We'd steer you to "Forward to" rather than "Forward as attachment" — keep the lead in the body of the email.
No. Many lead platforms let you change the email address they send lead notifications to — set it straight to your yourname@mail.quicklead.app address in the platform's account settings and there's nothing to forward. Letting agents and property managers can simply be given your Quick Lead address to send jobs to. Auto-forwarding is for when you want lead emails to keep arriving in your normal inbox too, or when you can't change the platform's notification address. And forwarding a lead by hand always works — open it, press Forward, send it to your Quick Lead address.
The 14-day free trial gives you Pro features with no card needed. After that, Starter (£5/mo) parses up to 20 job emails a month, Pro (£10/mo) 200 and Elite (£15/mo) 1,000. No contract — cancel any time. See /pricing for the current source of truth.
The steps on this page were checked in July 2026 against Google's and Microsoft's official support documentation — but menus move. If your Gmail or Outlook looks different, search its settings for "Forwarding" or "Rules", or email [email protected] and the engineer who built Quick Lead will walk you through it. And there's always the escape hatch that needs no settings at all: open the lead email, press Forward and send it to your Quick Lead address by hand.
Related pages

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Gmail is a trademark of Google LLC. Outlook and Microsoft are trademarks of Microsoft Corporation. Checkatrade, MyBuilder, Rated People and Bark are trademarks of their respective owners. Quick Lead is an independent product and is not affiliated with or endorsed by any of them.